Gemini

 

Google's AI assistant, designed to work alongside the Google tools many of us already use.

Gemini is Google's AI assistant. It is available as its own app, but its main strength for organisations is its connection to Google Workspace, the suite that includes Gmail, Docs, Sheets, Slides and Meet.

What it is

Gemini can be used on its own, through a website or mobile app, in the same way as other AI assistants. For organisations on Google Workspace, it can also appear inside the tools people already use, so they do not need to switch to a separate app.

What it is commonly used for

•         Email: summarising long threads and drafting replies in Gmail.

•         Documents: drafting, rewriting and summarising content in Google Docs.

•         Spreadsheets: helping organise and understand data in Google Sheets.

•         Meetings: helping capture notes and actions in Google Meet, where enabled.

•         Research: answering questions and explaining topics, drawing on Google's experience in search.

Why the connection matters

An AI assistant is most useful when it can work with the information we already have. When Gemini sits inside Workspace, it can help with the email or document in front of us, rather than relying on us to copy and paste content into another tool.

Things to keep in mind

•         Availability depends on our setup. Which features appear in Workspace depends on our organisation's plan and settings.

•         Personal and work accounts differ. A personal Google account and a work account may have different features and data protections.

•         The same rules apply. Provide context, give feedback and check the result before using it.

In a nutshell

Gemini is most relevant for organisations that work in Google Workspace, where it brings AI into the email, documents and meetings people already use.

Try this: If your organisation uses Google Workspace, check whether Gemini is available in Gmail or Docs, and use it to summarise one long email thread.

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